06/03/2016

Proposed Bylaws Changes

The NCDA Board of Directors completed a comprehensive review of the Association’s Bylaws, and is proposing several amendments to the Bylaws to ensure that they are in alignment with current practice and as clear as possible.

The proposed changes have been approved by the NCDA Bylaws Committee and the NCDA Board of Directors. Next, they need to be approved by a majority of members in attendance at the Annual Meeting and, finally, by a majority of members in an electronic vote.

We ask NCDA members to review the changes in preparation for the upcoming votes.

 

Here are links to the current Bylaws and to the proposed new Bylaws (below). Key changes in the newly-proposed Bylaws include:

Article I – Name, Affiliation, and Mission: Updated the NCDA Mission Statement.

Article II – Membership: No notable changes.

Article III – Finances: No notable changes.

Article IV – State Divisions: Made small changes to clarify process for establishment of a state division of NCDA, and to allow for combinations of states to apply under the same charter.

Article V – Nominations and Elections: Reorganized the section to enhance clarity, but not proposing any changes to our current election procedures.

Article VI – NCDA Board of Directors: Streamlined and organized content, but not proposing any changes to the current Board structure.

Article VII – Administrative Staff: This is a new article that explains the responsibilities of NCDA’s Executive Director.

Article VIII – Annual Meeting: Made small updates for clarity, but not proposing any changes to the current Annual Meeting.

Article IX – Committees, Councils, and Other Working Groups: While no changes are being proposed to NCDA’s current committees, some changes are being made to the list of Standing Committees in the Bylaws. Keep in mind that not all committees are listed in the Bylaws as Standing Committees. The committees listed are connected to the ongoing operations or core values of the Association; other committees are considered to be Regular Committees. The list of Standing Committees now includes the Executive Committee and the Diversity Initiatives and Cultural Inclusion Committee. Other committees that were previously listed as Standing Committees are now grouped with Regular Committees.

Also in Article IX, the name of the CDF Advisory Council has been changed to Career Services Provider Advisory Council in anticipation of the new training program being launched by NCDA.

Article X – Publications: Minor changes to clarify the duties of the Career Development Quarterly editor.

Article XI – Annual Audit: No notable changes.

Article XII – Amendments: No notable changes.

Article XIII - Rules of Order: Updated the Language recommendations in Section 2 to recommend use of current APA guidelines for use of non-biased language.

Proposed Bylaws

May 2016

 

ARTICLE I

NAME, AFFILIATION, AND MISSION

 

Section 1. Name. The name of the organization shall be the National Career Development Association (hereafter referred to as NCDA or as the Association).

 

Section 2. Affiliation. NCDA is a founding division of the American Counseling Association (hereafter referred to as ACA) and shall be subject to those provisions of its Bylaws that apply to divisions.

 

Section 3. Mission. NCDA provides professional development, publications, standards, and advocacy to practitioners and educators who inspire and empower individuals to achieve their career and life goals.

 

 

ARTICLE II

MEMBERSHIP

 

Section 1. Categories of Membership. There shall be seven general categories of membership in NCDA: professional, regular, life, retired, student, new professional and ex officio. All except ex officio members may vote, and all except student and ex officio members may hold an elective office in the Association. Optional membership designations may be created by the Board to enable members to delineate their expertise and background.

 

Section 2. Membership Descriptions. The categories of membership may be described as follows:

  1. Professional Members. A professional member shall hold a master’s degree or higher in counseling or a closely related field from a college or university that was accredited when the degree was awarded by one of the regional accrediting bodies recognized by the Council on Higher Education Accreditation. Professional members must present proof of academic credentials upon request. Professional members must also hold membership in ACA.

  2. Regular Members. Regular members are those who have an interest in career development and have a desire to uphold the mission and principles of NCDA.

  3. Life Members. The life member classification shall be limited to individuals presently holding that title. They shall not be required to pay dues, but shall retain all of the privileges granted to them at the time they become life members.

  4. Retired Members. Retired members are those who have retired from the profession and have been a member of NCDA for ten years.

  5. Student Members. Students enrolled in programs preparing them for counseling and other career development areas are eligible to become student members of NCDA. Student members may join through NCDA directly, or through ACA.

  6. New Professional Members. New Professionals are those graduates in their first year of employment in the career development field. New Professionals may also be anyone new to NCDA regardless of their employment history. New Professionals are offered reduced membership dues for a limit of one year.

  7. Ex Officio Members. National leaders in the field of guidance, career education, industry, business, labor, and education who express interest in working with NCDA may be considered for ex officio membership in NCDA by the Board. Ex officio members need not be members of ACA, and their membership will be reviewed annually by the Board.

 

Section 3. Continuity of Membership. Membership in NCDA shall be continuous on an annual basis.

 

Section 4. Termination of Membership.

A. Members may be dropped from membership for unethical behavior as defined in the Code of Ethics of NCDA or for conduct that tends to injure the Association or to affect its reputation adversely. Any charge relating the unethical behavior or misconduct shall be presented to the Board over the signatures of two members. The Board shall provide for investigation of the charges and, if they are found to have substance, the Board shall counsel the member with a view toward possible modification of their behavior. Failing this, the Board shall determine appropriate action. The Board shall have the power to terminate membership in the Association. However, before taking such action, the Board shall notify the member of the precise nature of the charge and give them an opportunity to present evidence in their own behalf.

B. Members will be dropped from membership for non-payment of dues.

 

 

ARTICLE III

FINANCES

 

Section 1. Dues and Assessments. The following procedures shall be followed in establishing NCDA dues and assessments, in addition to those required by the Bylaws of ACA:

A. Annual dues for all classes of membership shall be established by the Board, in accordance with established NCDA Bylaws and Policy and Procedures.

B. In accordance with established policy, the Board may levy special assessments on the entire membership or on any class of members.

C. The Board may specify the manner in which dues and assessments shall be collected.

 

Section 2. Salaried Employees or Management Services Agreement. The Board may authorize the employment of such staff or management company as may be necessary to fulfill the objectives of NCDA and set compensation for such employees or management company.

 

Section 3. Fiscal Year. The fiscal year of NCDA shall be October 1 through September 30.

 

 

ARTICLE IV

STATE DIVISIONS

 

Section 1. Establishment of a State Division. State divisions of NCDA shall be organized in accord with the following conditions:

  1. Twenty or more voting members of NCDA residing within a state, territory, or the District of Columbia, may organize a state division of NCDA and apply for charter.

  2. In the case of less populated areas, a combination of states may organize and apply for charter together. See the Policy and Procedures manual for more details.

  3. A set of bylaws in harmony with the NCDA Bylaws, a list of officers, and a membership list shall accompany the application for charter.

  4. All charter applications from prospective state divisions must be received by the Trustee for State Divisions at least 90 days prior to the meeting of the Board scheduled at the Annual Conference at which action is to be taken. The Board will review the application, and decide whether to recommend approval of the Charter. If the Board grants conditional approval, the application will be presented to the members at the NCDA Annual Meeting held at the conference. A majority favorable vote of those members present is required for approval.

  5. In special circumstances, the Board may grant conditional approval of a charter application so that a state group may begin to plan its activities prior to formal approval at the Annual Conference.

 

Section 2. Autonomy of State Divisions. A state division of NCDA shall be autonomous in the conduct of its affairs consistent with these Bylaws.

A. A state division shall have the power to choose its own officers, and:

(1) Officers of state divisions must be voting members of NCDA.

(2) The representatives of a state division to the executive body of the state branch of ACA must be voting members of NCDA.

B. A state division shall levy and collect its own fees and shall have full control of the management and disbursement of such funds in carrying out its programs.

C. Any proposed changes in the bylaws of a state division must be approved by the NCDA Bylaws Committee before becoming effective. In the event that a proposed change is not approved, the state divisions may appeal to the Board.

 

Section 3. Membership.

A. All voting members of NCDA within a state shall be eligible for membership in the state division.

B. A state division may, under its bylaws, admit members who are not members of NCDA. Such members may vote for state division officers and for a divisional representative to the executive body of the state branch. They may not vote for national officers, nor shall they have any voice in the affairs of the National Association.

 

Section 4. Reports Required. Each state division shall transmit, at the times and in the manner specified by the Board, a report of its activities, the names of its officers, committee chairpersons, and members in the state division (with type of membership specified for each member).

 

Section 5. Revocation of Charter.

  1. A state division may have its charter revoked by a two-thirds vote of the Board if it fails to maintain suitable activities and a reasonable number of members in good standing in NCDA.

  2. The Board shall give a state division at least 180 days notice of its intention to such action becomes final.

 

 

ARTICLE V

NOMINATIONS AND ELECTIONS

 

Section 1. Overview. The following procedures shall be followed by the Nominations and Elections Committee. The Nominations and Elections Committee shall consist of five members: the three most recent Past-Presidents and two members elected at the Annual Meeting. The immediate Past-President shall serve as Chairperson. If any Past-President is unable to serve, the vacancy may be appointed by the Board. The Committee shall be responsible for carrying out the nominations and elections procedures in accord with these Bylaws.

 

A. Nominations. Members may be nominated for office in one of three ways:

(1) The Committee on Nominations and Elections shall canvass members of the Board and State Division Presidents for names of suitable nominees.

(2) A member may be nominated for any elective office by any member of good standing. The nomination shall be in writing to the Chairperson of the Nominations and Elections Committee.

(3) A member may be nominated for any elective office by any member of the Association in good standing during its Annual Meeting. An individual nominated at the Annual Meeting must be prepared to have a written bio available at the time of nominations. All nominations submitted in this manner must be received by the Chairperson of the Nominations and Elections Committee prior to the official opening date of the NCDA Annual Conference. A list of the names of all persons nominated for all elective offices in this manner shall be distributed by the Nominations and Elections Committee to all members in attendance at the Annual Meeting.

B. Special Requirements

(1) Any member nominated for Treasurer must meet the following qualifications in addition to being able to devote at least five hours each week to the financial affairs of the organization:

  1. (a) Have managed an annual budget of at least $100,000 in another organization.

(b) Be willing and able to attend the workshop on fiscal management provided by ACA at its annual conference.

(2) Nominations for the ACA Governing Council Representative will be nominated a full year prior to vacancy. ACA Governing Council Representative candidates should have served as President and Past President before assuming the ACA Governing Council Representative position. If a past president cannot be identified, the Nominations and Elections Committee may select past board members who have experience working with ACA. The ACA Governing Representative must hold Professional Membership.

C. Procedures

(1) A call for nominations shall be published in an official publication of NCDA at least 90 days prior to the official opening date of the NCDA Annual Conference.

(2) All nominations submitted to the Nominations and Elections Committee prior to the Annual Meeting shall be in accordance with guidelines outlined in the Policy and Procedures manual.

(3) Prior to the close of the Annual Meeting, the members in attendance shall prepare the NCDA election ballot by conducting a preliminary vote, and selecting from the lists of nominees the two names receiving the greatest number of votes for each office to be filled. These preliminary results shall be announced prior to the end of the Annual Conference.

D. Elections. NCDA will handle the election process annually. The Board may set an annual schedule and policies for the election process.

 

 

ARTICLE VI
NCDA BOARD OF DIRECTORS

 

Section 1. Officers and Trustees.

A. The Board of Directors shall consist of the Officers and six Trustees.

B. The Officers of the Association shall be the President, President-Elect, President-Elect-Elect, immediate Past-President, Secretary, the Treasurer, and the ACA Governing Council Representative.

C. There shall be six Trustees whose work is aligned to meet the needs of all NCDA’s members.

(1) The work of four of the Trustees will address the needs of NCDA members from all work settings, including schools, higher education, agencies, business and industry, private practice, and counselor education and research.

(2) Two additional Trustees shall be assigned to assist with state divisions and specific projects decided by the Board.

(3) Specific responsibilities of all Trustees are outlined in the Policy and Procedures manual.

 

Section 2. Terms of Office.

A. The President-Elect-Elect shall be elected annually and shall hold office for one year or until his or her successor is chosen.

B. The President-Elect-Elect shall succeed to the President-Elect for a one-year term, then to the Presidency for a one-year term and then to Past-Presidency for a one-year term for a total of four years.

C. The Secretary and the Treasurer shall serve for a period of three years.

D. Trustees shall hold office for a term of three years. Two trustees shall be elected each year.

E. The representative to the ACA Governing Council shall be chosen for terms as authorized by ACA.

F. The President shall be ineligible to serve again as President for five years following the conclusion of the presidential term. The Secretary, Treasurer, Trustees, and Representative to the ACA Governing Council may not serve in their respective offices more than two consecutive terms. However, they shall become eligible for a position formerly held after a one-term lapse in the continuity of office.

G. In the event of resignation, continued absence, illness, or death of any officer other than the President, the Board shall, by majority vote, elect a successor to serve. In the event that the President-Elect is unable to assume the duties of President, the Board may, by majority vote, choose a member of the Board to serve as President until his or her successor takes office.

 

Section 3. Functions of the Board of Directors. Board members shall represent NCDA to all public audiences by representing NCDA’s policies, procedures, and values appropriately.

A. President. The duties of the President shall include:

(1) Exert leadership in the achievement of the mission of NCDA.

(2) Preside at meetings of the Board and the Annual Meeting.

(3) Serve ex officio on all NCDA committees and other official groups, except the Nominations and Elections Committee.

(4) Be empowered to enter the Association into contracts, grants, and other binding agreements upon approval of the Board.

(5) Maintain effective communication with President-Elect-Elect, President-Elect, and Past-President to ensure continuity of vision.

(6) Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

B. President-Elect. The duties of the President-Elect shall include:

(1) Perform the duties of the President in the absence or incapacity of the President.

(2) Serve as a member of the Board and advisor to the president at the Annual Meeting

(3) Appoint chairpersons of all NCDA committees and other official groups at the end of their term as President-Elect unless otherwise specified in these Bylaws or in the motion establishing the committee or other official groups.

(4) Maintain effective communication with President, President-Elect-Elect, and Past-President to ensure continuity of vision.

(5) Carry out such other duties and responsibilities as may be assigned by the Board specified in the Policy and Procedures Manual, or prescribed in the Bylaws of ACA for Presidents-Elect of ACA divisions.

C. President-Elect-Elect. The duties of the President-Elect-Elect shall include:

(1) Perform the duties of the President-Elect in the absence or incapacity of the President-Elect.

(2) Serve as a member of the Board and advisor to the president at the Annual Meeting.

(3) Maintain effective communication with President, President-Elect, and Past-President to ensure continuity of vision.

(4) Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

D. Past-President. The duties of the immediate Past-President shall include:

(1) Serve as a member of the Board and as advisor to the president at the Annual Meeting

(2) Serve as Chairperson of the NCDA Nominations and Elections Committee.

  1. Represent NCDA on the ACA Committee on Nominations and Elections and in other positions as stipulated by the ACA Bylaws.

  2. Maintain effective communication with President, President-Elect, and President-Elect-Elect to ensure continuity of vision.

  3. Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

E. Secretary. The duties of the Secretary shall include:

(1) Keep a record of the proceedings of the Board and the Annual Meeting.

(2) Serve as a member of the Board and advisor to the president at the Annual Meeting.

(3) Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

F. Treasurer. The duties of the Treasurer shall include:

(1) Serve as a member of the Board and as advisor to the president at the Annual Meeting.

(2) Assist in the preparation of the budgets for NCDA, its committees, and its publications.

(3) Follow accepted procedures for handling the funds of NCDA.

(4) Recommend to the Board any needed modifications in procedures for managing the fiscal affairs of NCDA.

(5) Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

G. Trustees. The duties of the Trustees shall include:

(1) Attend meetings of the Board and fulfill the functions and responsibilities of that body.

(2) Serve as liaisons for councils, task forces, and standing committees.

(3) Serve as members of the Board and as advisors to the president at the Annual Meeting.

(4) Trustees additionally shall:

  1. Provide input to and from the Board.

  2. Serve as advocates for the constituency groups each represent.

  3. Encourage the utilization of NCDA programs and resources.

  4. Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

H. Representative to the ACA Governing Council. The duties of the Representative to the ACA Governing Council shall include:

(1) Serve as a member of the Board and as advisor to the president at the Annual Meeting.

(2) Represent NCDA on the ACA Governing Council.

(3) Carry out other duties and responsibilities as specified by the Board in the Policy and Procedures Manual.

 

Section 4. Sanction and Removal from Office. Any member of the Board of Directors may be sanctioned or removed from office in accordance with procedures as prescribed by official policy of the Association. Any member of the Board, including Officers and Trustees, may be sanctioned by a majority vote or removed from office by a two-thirds vote of the Board at any regular or special meeting of the Board at which a quorum is present for engaging in conduct prejudicial to the best interest of the Association or for repeated failure to perform the duties and responsibilities of a Board Member.

 

Section 5. Functions of the Board of Directors. The Board of Directors shall be the agency through which the policies of the Association shall be determined and shall have the following powers and functions:

A. To establish policies to govern the affairs of the Association.

B. To act on recommendations from the members at the Annual Meeting.

C. To approve state division charter applications or to revoke state division charters.

D. To act on the reports of all Standing Committees and such special committees as are responsible to the Board.

 

Section 6. Meetings of the Board.

A. The Board shall meet at least once a year. A meeting shall be held at the time and place of each national conference of NCDA. Other meetings of the Board may be held at the call of the President or of a majority of the Board.

B. At least one-half of the members of the Board shall constitute a quorum throughout any meeting of the Board at which official business is transacted.

 

 

ARTICLE VII

Administrative Staff

 

 

Section 1. Executive Director. The Executive Director is hired by the board. The Executive Director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies. The Executive Director will attend all board meetings, report on the progress of the organization, answer questions of the board members, maintain financial records in accordance with standard accounting procedures, and carry out the duties described in the job description. The Board can designate other duties as necessary.

 

 

ARTICLE VIII

Annual Meeting

 

 

Section 1. Annual Meeting. The Association shall hold an Annual Meeting at a time and place at the Annual Conference fixed by the Board, which shall give written notice to the membership no less than six months prior to the time so fixed. The Association may hold other meetings at a time and place fixed by the Board, which shall give reasonable notice to the membership.

 

Section 2. Quorum. The members present at the Annual Meeting shall constitute a quorum.

 

Section 3. Powers of the Members at the Annual Meeting.

  1. Act on recommendations of the Board.

  2. Review policies established by the Board.

  3. Act on reports of the Board, state divisions, standing committees, and such special and continuing committees.

  4. Elect nominees for board members and the ACA Governing Council Representative per the procedures in Article V, and members to the NCDA Nominations and Elections Committee.

  5. Review and forward amendments to the Bylaws as presented by the Board to the total membership for approval in accordance with Article XII.

  6. Present amendments to the Bylaws to be forwarded to the total membership for approval in accordance with Article XII.

 

Section 4. Emergency Action. In an emergency and on recommendation of two-thirds vote of the Board, business may be presented in an electronic or paper ballot to the membership. Such ballots shall be recorded by the Secretary and shall have the same effect as if said action had taken place at the Annual Meeting.

 

 

ARTICLE IX
Committees, Councils, and other Working Groups

 

 

Section 1. Creation. The Board may create and dissolve committees, councils, and other working groups as needed such as, but not limited to, Awards, Brain Trust, Bylaws, Global Connections, International Student Services, Leadership Academy Alumni, Membership, National Career Development Month, Professional Standards, State Divisions, Technology, Veterans, etc.

 

Section 2. Standing Committees. Committees may be created by the NCDA Board to address needs of the Association. Standing Committees are distinguished from other committees by their connection to the ongoing operations or core values of the Association. The standing committees of NCDA and their duties shall be:

  1. The Executive Committee is comprised of the Officers of the Association. The committee reviews matters affecting the Association and makes recommendations to the NCDA Board of Directors for action. Between regular Board meetings, the Executive Committee may review matters affecting the Association and make recommendations to the NCDA Board of Directors for action. Decisions made at the Executive Committee level shall be approved by the Board.

  2. The Bylaws Committee shall have responsibilities for drafting proposals for amendments to these Bylaws and for the final wording of amendments presented by the membership at the Annual Meeting to insure their consistency with the style and substance of these Bylaws. The committee shall carry out such other functions as may be assigned to it in these Bylaws or by the Board.

  3. The Finance Committee is chaired by the Treasurer and includes the President and the Executive Director. It may also include up to two additional Board Members. The Finance Committee is responsible for developing and reviewing fiscal procedures, fundraising plans, and the annual budget with staff and other board members. The Board must approve the budget and all expenditures must be within budget. Any major change in the budget must be approved by the Board.

D. The Nominations and Elections Committee. See Article V, Section 1.

E. The Ethics Committee shall be responsible for educating the membership as to the Association’s ethical standards, making suggestions to the Board for the modification or development of ethics-related and ethical behavior of NCDA members, and (if called upon by the ACA Ethics Committee Board) investigating complaints of alleged violation of the ethical standards of ACA and NCDA, referring for adjudication to ACA if necessary.

F. Diversity Initiatives and Cultural Inclusion Committee works to raise awareness and promote equity and access within the membership and leadership of NCDA by providing resources and training to educate and empower members regarding best practices related to diversity in career development practice and research and to serve as a hub for diversity conversations and initiatives within NCDA.

G. Government Relations Committee is responsible for: (a) sensitizing NCDA members to current and pending school and educational issues that warrant legislative action; (b) promoting, developing, and monitoring federal legislation relevant to career development services; (c) providing state division presidents with information necessary to act locally upon national legislation, appropriations, and related matters; and (d) extending the professional contacts of NCDA and ACA members to persons outside the profession who are equally concerned with legislation affecting career development services.

H. The Research Committee shall provide oversight to any research which NCDA conducts, is asked to participate in, or awards grants to: that such oversight shall include, but not be limited to, coordinating of samples, surveys, etc.; screening research proposals for NCDA grants; suggesting research topics for NCDA members; and identifying career research needs.

 

Section 3. Regular Committees. Committees are created or dissolved by the NCDA Board to address needs of the Association.

 

Section 4. Councils. Councils differentiate from Committees due to their specialized nature and revenue generating opportunities. As such, members of the Councils are to be selected from a pool of qualified applicants. In addition, a staff liaison is identified to ensure continued progress and revenue potential is met.

  1. The Publications Development Council shall be responsible for the non-periodic publications of NCDA, except as special projects are commissioned by the Board for publication under its supervision. It shall also be responsible for recommending to the Board policies relating to the non-periodic publications of the Association. It shall further be responsible for recommending marketing plans and proposals for new publications or products to the Board.

  2. The Career Services Provider Advisory Council is responsible for development of curriculum, oversight, and administration of the Career Services Provider training program. The council makes recommendations to the NCDA Board about all aspects of the Career Services Provider program.

 

Section 5. Ad Hoc and Other Working Groups. These special and/or continuing groups shall be established by the Board to carry out such activities as it believes will further the objectives of NCDA. The Board shall, from time to time, review the charge and function of all committees, commissions, task forces, councils, consortia, and other working groups and shall make changes in their number, characteristics, or organization as may seem desirable.

 

Section 6. Appointment. In the absence of any provision to the contrary in these Bylaws or in the motion of creating a committee, commission, council, task force, or any other working group:

  1. The President-Elect shall appoint chairpersons of committees in accordance with the rotation schedule as specified in approved Policy and Procedures Manual of the Association. The term of office so appointed shall coincide with the assumption of the Presidency. Said appointees shall serve for a period of two years, with the exception of completing an unexpired term followed by an appointed term. Chairpersons of committees and other official groups shall be subject to confirmation by the Board. They may be re-appointed.

  2. The chairperson shall designate the members of his or her committee.

  3. Except as otherwise specified in these Bylaws, members of committees shall serve for one year or until the appointment of their successors. They may be re-appointed.

 

 

ARTICLE X

PUBLICATIONS

 

Section 1. Association Publications. The Career Development Quarterly (journal), Career Developments (magazine), and the Career Convergence (web magazine) shall be designated as official publications of NCDA. In addition, the Board shall support a program of non-periodic (single) publications, which shall be produced under the supervision of the Publications Development Council.

 

Section 2. Distribution. The Career Development Quarterly and the Career Developments shall be sent to all NCDA members without additional charge. They shall also be available to non-members, to libraries, and to other organizations to subscription at rates established by the Board. The Career Convergence shall be made available to the general public via the NCDA website.

 

Section 3. Magazine. Career Developments shall be published four times a year. An editor, appointed by the Board for a term of three years, shall be responsible for its preparation and publication. The editor may be re-appointed.

 

Section 4. Career Development Quarterly.

A. The Editorial Board. The Editorial Board of the Career Development Quarterly shall be responsible for recommending editorial policy and professional content of the Career Development Quarterly to the NCDA Board. The NCDA Board shall establish the number of members of the Editorial Board, with one-third of the members to be appointed by the NCDA Board each year for a term of three years. In the event of a vacancy on the Editorial Board, the NCDA Board shall appoint a successor to complete the unexpired term. Editorial Board members may be re-appointed.

B. The Editor. The Editor shall serve for a three-year term, following a period of service as Editor-Elect, and may be re-appointed for one additional consecutive term. The Editor shall be responsible for editing and preparing four issues per year of the Career Development Quarterly and an annual report.

C. The Editor-Elect. The Editor-Elect shall be appointed by the NCDA Board, a year preceding the expiration of the term of the Editor, giving due consideration to the recommendations of the Editorial Board in making the appointment, but not being restricted by such recommendations. The Editor-Elect shall assist the Editor in performing the duties of Editor, in preparation for assuming those duties.

 

Section 5. Copyright. The Association shall own the copyright for the original and any renewal term for any writing that is published by the Association. The author of any such writing shall have the right to make a non-profit or non-commercial use of the work, provided that there be affixed to each copy the copyright notice used by the Association, when the writing was first published. The author shall have the right to make or authorize use of any such writing for profit or commercial use only after first obtaining the written consent of the Association.

 

 

ARTICLE XI

ANNUAL AUDIT

 

Section 1. Annual Audit. The Board shall make recommendations for an annual audit of the financial records of NCDA and of its official publications by a certified public accountant. The report shall be reviewed by the Finance Committee and transmitted to the Board with any recommendations that may be appropriate. A full report on the financial condition of NCDA and of its official publications shall be made available to the membership upon request.

 

 

ARTICLE XII

AMENDMENTS

 

Section 1. Amendments. These Bylaws may be amended from time to time by the membership in accord with either of the following methods:

  1. A proposed amendment may be presented at the Annual Meeting by the Board, by the executive body of a state division of NCDA, or by an individual, provided that in the case of an individual the proposed amendment shall be presented over the signatures of at least 25 voting members of NCDA. All such proposed amendments shall be presented in writing to the Secretary of NCDA at least 120 days prior to the Annual Meeting. They shall be reviewed by the Bylaws Committee and posted in an official publication of the Association at least 30 days prior to the Annual Meeting. Amendments so presented and passed by a majority vote shall be forwarded to the general membership for approval.

  2. An amendment also may originate at an Annual Meeting. A two-thirds majority vote by the members in attendance is required to approve the amendment and to be forwarded to the general membership for final approval.

 

Section 2. Adoption. A proposed amendment as presented in either A or B above shall be considered adopted if approved by a majority of those members of the Association voting via mail or electronic ballot. The Board shall decide the manner in which the manner in which votes will be sought on the amendments.

 

 

ARTICLE XIII

RULES OF ORDER

 

Section 1. Rules of Order. Robert’s Rules of Order, as from time to time revised, shall govern the proceedings of NCDA, unless otherwise specified in these Bylaws.

 

Section 2. Language. In all official NCDA communication and publications, it is recommended that unbiased language be used as described in the most recent edition of the Publication Manual of the American Psychological Association.

 

 

 

These bylaws were amended by a vote of the NCDA Board of Directors on May 3, 2016, approved by members attending the NCDA Annual Membership meeting on ______, and approved by a majority vote of the NCDA membership on_________________.

 

 

 

 

 

 

 

 

NCDA Headquarters:

305 N. Beech Circle, Broken Arrow, OK 74012

918-663-7060

866-FOR-NCDA

 

 

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